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Does this look familiar? To most companies, this is
a normal picture of record, file and document storage at the office.
Wouldn't it be nice to have your files stored in a
heated and a/c environment, pest-controlled, with secured-only viewing
(by authorized personnel, complete details just below)?
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Shown below are
two different storage units that we currently operate for secure,
organized, safe and dry storage of your vital documents and
records. |
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How it works and the benefits
of our secure records storage services.
We store your records in a secure, climate-controlled,
pest-controlled storage environment. Your records stay safe and dry.
Your company provides for us a list of personnel who are authorized to
view these documents. Each of these authorized personnel must complete
an authorization form with your signature. Each person will need to
show ID, including social security number in order to view documents.
For your protection, if an individual is not on our authorized list
(which you give us) they will not be able to view documents unless and
until you provide a signed authorization.
Upon request by authorized personnel, files will be
retrieved based on box and file number and brought to our secure
conference room. You may request delivery of files and may make
request to destroy and/or remove files from our premises if you
choose.
We are here to offer you complete safety and security
and we take seriously our job of protecting your files.
Some of the advantages and general
details of what we give you with our service:
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Security and Safety |
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Convenience |
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Reliability |
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Flexibility |
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Emergency Response (when necessary) |
Secure, Economical, Off-Site
Storage
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Save space in office or plant
facilities |
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Reduce cost of warehousing, shelving
and security service |
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Reduce labor, facilities and filing
equipment expenses |
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Reduce exposure to vital information
loss |
Prompt, Accurate--Retrieval/Refile
Service
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Reduce employee cost in locating
files |
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Established standards for file
maintenance |
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Improve response time to customers,
clients, etc by having ready access to files |
Secured File Access System
| Sensitive files protected from unauthorized
access |
| Established "charge out" procedures for file
tracing and cost allocation |
Prompt, On-Call or Scheduled
Pickup/Delivery
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Same day service for quick response
to retrieval requests |
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Reduced space required to hold files
for refilling for new additions |
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Reduced cost for employee time and
vehicle expense spent on pickup and delivery of files |
Records
Management Control & Organization
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Ability to easily identify and access
your records |
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Establish standards and procedures
for records retention |
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Limit exposure to legal and
regulatory actions due to inability to properly locate a file |
Twenty Four Hour Access
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Fast response to legal or regulatory
requirements |
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Emergency service for critical file
access |
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Random assigned placement for
security |
Facsimile Transmission Service
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Actual copy of document to work from |
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Improve response time on information
requests |
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Reduced delivery cost to receive
information |
Phone Reference/Copy/Mail Service
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Improved response time to requests
for information |
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Reduced handling/delivery cost by
eliminating need for file |
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Reduced employee cost spent waiting
for information |
Secure Records Storage
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Established record of service to
community |
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Assured continuity of service |
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Unlimited flexibility and ability to
expand as space needs develop |
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